1. SPECIAL PRESENTATIONS/MOMENTS OF PRIDE

Description

Recognition of National Board Certification Teachers - Shari Valencic-Ursel

Recommendation
N/A


Minutes: Recognition of National Board Certification Teachers was placed on this agenda in error.  Recognition at the March 4, 2008 Board meeting.

2. SUPERINTENDENT'S REPORT

Description

Sarasota Sheriff's Office Youth Service Bureau

Presentation of Certificates of Excellence and Financial Reporting -
Gary Norris and Gary Leatherman

 

Recommendation
N/A


Minutes: 

Sgt. Toby Davis presented the Sarasota Sheriff's Office Youth Service Bureau update.

Presentation of two international plaques to CFO Mitsi Corcoran and her staff:

1. Certificate of Excellence for Financial Reporting - from the Government Finance Officer's Association in the United States and Canada.  Highest form of recognition.

2. American Association of School Business Officials is a certificate of financial reporting.  The certificate states the district demonstrated the integrity and technical competence of the business staff assisted in strengthening their presentations for bond issue statements and provided professional recognition.

 

 

 

3. HEARING OF CITIZENS

Description
N/A

Recommendation
N/A


Minutes: None

4. APPROVAL OF CORRECTIONS TO CONSENT AGENDA

Description
N/A

Recommendation
That the Board approves the corrections to the Consent Agenda.


Minutes: Delete Item #17-Expulsion #08-100

Motions:
That the Board approves the corrections to the Consent Agenda.	-
Vote Results
Motion: Frank Kovach
Second: Caroline Zucker

Motion Minutes: 

Voice vote taken due to technical difficulties.

Kathy Kleinlein - Aye           Frank Kovach - Aye                  
Caroline Zucker - Aye          Carol Todd - Aye
Shirley Brown - Aye

Motion passes 5:0.

 

5. APPROVAL OF CONSENT AGENDA

Description

N/A

Recommendation
That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.

Motions:
That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.	-
Vote Results
Motion: Frank Kovach
Second: Carol Todd

Motion Minutes: 

Voice vote taken.

Kathy Kleinlein - Aye            Frank Kovach - Aye
Caroline Zucker - Aye           Carol Todd - Aye
Shirley Brown - Aye

Motion passes 5:0.

APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description
N/A

Recommendation

That the January 8, 2008, (Regular Board Meeting) minutes be approved.

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description

N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.

Attachment: January 22, 2008 - Regular .pdf
Attachment: 1-22-08 Board (Addendum 1).pdf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

Description

Reassignment of students to schools within the county have been approved by the administration or recommended by the Student Reassignment Appeal Board, in accordance with policies of the School Board.  They are presented for formal ratification.

Recommendation
That the reassignment of students to schools be ratified as presented.

Attachment: rptBoardDate January 22.pdf

GENERAL ITEMS

9. APPROVAL OF AMENDMENT TO DEED RESTRICTION

Description
On August 19, 2003 the School Board approved a Quit Claim Deed transferring ownership to Sarasota County of property on the north side of Hatton Street from Shade Avenue to School Avenue. The deed was for the purpose of construction and maintenance of a storm water improvement facility. The county now requests that the deed be amended to allow the county to lease the property to the Community Housing Trust for the construction of up to 14 "workforce" townhouses. This parcel would be part of a 40-unit complex extending across Shade Avenue toward Euclid Avenue. The project is supported by a $2.44 million grant from the State of Florida. The units will be available to school district employees, staff of other local governments, and to the general public. The development also includes a landscaped gateway at the corner of Hatton Street and Shade Avenue, plus a small community garden. Construction will begin by late this summer. The subject parcel is currently used to provide 50 parking spaces for Sarasota High School students; district and school staff are working to identify alternative parking options by August 2008.   

Recommendation
That the School Board of Sarasota County amend the restriction to the Quit Claim Deed, instrument #2003194261, as presented.    

Attachment: Amendment to Restriction.pdf
Minutes: 

Board Member Shirley Brown - Positive Comment

AGREEMENTS/CONTRACTS

10. APPROVAL OF AGREEMENT WITH HABITAT FOR HUMANITY-SARASOTA, INC., FURNITURE OUTLET SITE

Description
This agreement will allow for non-paid career technical work experience for Exceptional Student Education non-physically impaired students from Sarasota High School, ages 15 to 22 years old, to learn the day to day business operations at the Habitat for Humanity-Sarasota, Inc., Furniture Outlet Site.

Recommendation
That the School Board approve the agreement between the Vocational Instructional Program and the Habitat for Humanity-Sarasota, Inc., Furniture Outlet Site, as presented.

Attachment: Habitat for Humanity Furn 1-22-08.pdf

11. APPROVAL OF AGREEMENT WITH HARBOR CHASE OF VENICE

Description
This agreement will allow for non-paid career technical work experience for Exceptional Student Education with varying exceptionalities students from Venice High School, minimum 16 years of age, to learn the day to day business operations at the Harbor Chase of Venice.

Recommendation
That the School Board approve the agreement between the Vocational Instructional Program and the Harbor Chase of Venice, as presented.

Attachment: Harbor Chase 01-22-08.pdf

12. APPROVAL OF AGREEMENT WITH GREENE REHAB SERVICES

Description
This agreement will allow for non-paid career technical work experience for Exceptional Student Education students with varying exceptionalities, minimum 16 years old, from Venice High School, to learn the day to day business operations at Greene Rehab Services.

Recommendation
That the School Board approve the agreement between the Vocational Instructional Program and the Greene Rehab Services, as presented.

Attachment: GREENE REHAB 1-22-2008.pdf

13. APPROVAL OF THE ADDENDUM TO THE CONTRACTS BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FL, AND THE YMCA EDUCATION OF HOMELESS CHILDREN AND YOUTH PROGRAM

Description
This addendum will now fund the Education of Homeless Children and Youth Program at the amount of $98,000, which is 100% funding.  Original grant award amount of $79,332 was funded at the rate of 80%.

Recommendation
That the addendum to the contract between the YMCA Education for Homeless Children and Youth Program and the School Board of Sarasota County, FL, be approved as presented.   

14. APPROVAL OF CONTRACTED SERVICES WITH PROFESSIONAL EDUCATION SERVICES, LLC

Description

Approval of contract with Professional Education Services, LLC to provide Workshop Presentation and Simulation Activity for the Leadership Academy on:  Student Assignment Using Disaggregated Data to be presented at the Leadership Academy Dayspring Retreat.

Recommendation
That the School Board of Sarasota County approve the contract in the amount of $750.00, with independent contractor Professional Education Services, LLC, for this presentation.

GRANTS

15. APPROVAL OF THE PASSPORT TO WELLNESS GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF HEALTH FOR PUPIL SUPPORT SERVICES

Description
COMPETITIVE: Grant funds in the amount of $75,000.00 will enhance the health and well-being of thousands in Sarasota County beginning with employees and spreading throughout the community. Partnerships have been developed with the Sarasota County Health Department and the Sarasota Wellness Coalition.

Recommendation
That the School Board of Sarasota County approve the Passport to Wellness grant application.

Attachment: Passport to WellnessGAF.pdf

FIELD TRIPS

16. APPROVAL OF GOCIO ELEMENTARY FIELD TRIP TO WASHINGTON, D.C.

Description
Seventeen Gocio students will perform "Song and Dance Kids" at the Kennedy Center in Washington, D.C., March 3 - 5, 2008.

Recommendation
That the Gocio Elementary field trip to perform at Kennedy Center in Washington, D.C. from March 5 - 8, 2008, be approved.


Minutes: 

Board Vice-Chair Caroline Zucker - Positive Comment

Board Member - Carol Todd - Positive Comment

EXPULSIONS

17. APPROVAL OF EXPULSION CASE NO. 08-100

Description
The student listed in Expulsion Case No. 08-100, is in violation of an accepted Deferred Expulsion Settlement Agreement for school placement.  On November 12, 2007, the student listed in Expulsion Case No. 08-100, violated School Board Policy 5.322, Prohibition Against Use, Sale or Possession of Alcohol or Drugs.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until January 15, 2009.

Recommendation
That in accordance with provisions of Sections 1006.07 (1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 08-100, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2007-2008 academic year, the 2008 summer session until January 15 of the 2008-2009 academic year.

Attachment: Case No. 08-100.pdf (Confidential Item)
Minutes: Item deleted under Approval of Corrections under Consent Agenda

MATERIALS MANAGEMENT

18. APPROVAL TO AWARD BID #8067 FOR OFFICE AND CLASSROOM SUPPLIES - WAREHOUSE

Description
Bids to provide 'Office and Classroom Supplies - Warehouse' were received from 14 vendors on November 30, 2007.  The bids of AFP Industries, Inc., Apex Office Products, Inc., Grainger, National Art & School Supplies, Pyramid School Products, School Specialty, Smith Office & Computer Supply, Standard Stationery Supply Company, and Windtree Enterprises, Inc., were the best low bids meeting the advertised specifications.  Reasons for not selecting the apparent low bid are included with the bid tabulation.  This bid is for a period of one year with the option to renew for two additional one-year periods.  The items will be requisitioned by all schools and departments through the Purchasing Warehouse.  Funds for these purchases are contained in the operating budgets of the individual cost centers.

Recommendation
That the bids of AFP Industries, Inc., Apex Office Products, Inc., Grainger, National Art & School Supplies, Pyramid School Products, School Specialty, Smith Office & Computer Supply, Standard Stationery Supply Company, and Windtree Enterprises, Inc., at the unit prices in the enclosure, in an amount not to exceed $350,000.00, be approved for award and purchase.

Attachment: OffClassSupp8067Rec.pdf

19. APPROVAL TO AWARD BID #8020 FOR FIRE ALARM INSPECTION AND MAINTENANCE SERVICE

Description

Bids to provide 'Fire Alarm Inspection and Maintenance Service' were received from four vendors on December 20, 2007.  The bid of Siemens Building Technologies was the best low bid meeting the advertised specifications.  The bid of AFA Protective Systems, Inc., was non-responsive because they qualified their bid by requiring execution of a contract with terms and conditions that contradict the bid specifications.  The bid of Piper Fire Protection, Inc., was non-responsive to the requirement to submit NICET Level 3 certification with their bid response.  This bid is for a period of one year with the option to renew for two additional one-year periods.  The funds for this purchase are contained in the capital budget allocated to the Facilities Services Department. 

Recommendation
That the bid of Siemens Building Technologies, to provide 'Fire Alarm Inspection and Maintenance Service' in an amount not to exceed $750,000.00 be approved for award and purchase.

Attachment: FireAlarmMaint8020Rec.pdf

20. APPROVAL TO AWARD BID #8031 FOR ADULT AND COMMUNITY EDUCATION CENTER CLASS SCHEDULE PRINTING

Description

Bids to provide 'Adult and Community Education Center Class Schedule Printing' were received from five vendors on December 20, 2007.  The bid of The Bradenton Herald was the best low bid meeting the advertised specifications.  The bid of Herald-Tribune Direct was non-responsive to the requirement to submit commercial references and a signed addendum.  This bid is for a period of one year with the option to renew for two additional one-year periods.  The funds for this purchase are contained in the operating budget allocated to the Adult and Community Education Department.

Recommendation

That the bid of The Bradenton Herald to provide 'Adult and Community Education Center Class Schedule Printing' in an amount not to exceed $40,000.00, be approved for award and purchase.

 

Attachment: ACECPrinting8031Rec.pdf

CONSTRUCTION

21. APPROVAL OF DRAWINGS FOR ELEMENTARY SCHOOL "I": CLEAR, GRUB & RELOCATE SWFWMD DRAINAGE SWALE

Description

In order to meet the current June 2009 project completion date, it is necessary to approve these drawings at this time.  Funds for this project are available in the capital projects budget.  These drawings are available for review at the Construction Services Department and one-half hour prior to the Board meeting.

Recommendation
That the drawings for Elementary School "I" to clear, grub & relocate SWFWMD drainage swale be approved as presented.

22. APPROVAL OF INTERLOCAL AGREEMENT BETWEEN THE CITY OF NORTH PORT, FLORIDA, AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, FOR THE WATER AND WASTEWATER SYSTEM RELATING TO ELEMENTARY SCHOOL "I"

Description

The above referenced agreement defines the relationship between the City of North Port, Florida - Utilities Department and the School Board of Sarasota County, Florida.  All stipulations noted in the agreement have been worked out between the two (2) parties and are deemed acceptable by district staff for the School Board.  This agreement has been approved by the School Board attorney. 

Recommendation
That the Interlocal Agreement between the City of North Port, Florida, and the School Board of Sarasota County, Florida, for the water and wastewater system relating to Elementary School "I", be approved as presented.

Attachment: BAIenc1-22-08ElemI-InterlocalCityNP&SBSC-Wtr&WstwtrSys.pdf

23. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE OAK PARK SCHOOL - HVAC RENOVATION PROJECT / PHASE 7: SCIENCE LAB

Description
This is one (1) of thirteen (13) phases of the project to achieve completion.  The engineer has prepared the Certificate of Substantial Completion.  This phase is only a portion of the contract and is substantially complete in accordance with the contract documents.  There are no final punch list items for this phase of work.

Recommendation
That the work performed by Willis A. Smith Construction, Inc. for the Oak Park School - HVAC Renovation: Phase 7 - Science Lab be accepted as substantially complete as of 12/5/2007.

Attachment: BAIenc1-22-08OakParkHVAC-Ph7SC.pdf

24. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE OAK PARK SCHOOL - HVAC RENOVATION PROJECT / PHASE 10

Description

This is one (1) of thirteen (13) phases of the project to achieve completion.  The engineer has prepared the Certificate of Substantial Completion.  This phase is only a portion of the contract and is substantially complete in accordance with the contract documents.

Recommendation
That the work performed by Willis A. Smith Construction, Inc. for the Oak Park School - HVAC Renovation/Phase 10 project be accepted as substantially complete as of 11/20/2007.

Attachment: BAIenc1-22-08OakParkHVAC-Ph10SC.pdf

25. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE VENICE HIGH SCHOOL - CHILLER REPLACEMENT PROJECT

Description
The architect has prepared the Certificate of Substantial Completion and the final punch list.  The project is substantially complete in accordance with the contract documents.  A copy of the final punch list is available for review at the Construction Services Department.

Recommendation
That the work performed by Willis A. Smith Construction, Inc. for the Venice High School - Chiller Replacement project be accepted as substantially complete as of 8/17/2007.

Attachment: BAIenc1-22-08VHS-ChlrReplmntSC.pdf

26. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE VENICE HIGH SCHOOL - CTE CLASSROOMS RENOVATIONS PROJECT

Description
The architect has prepared the Certificate of Substantial Completion and final punch list.  The project is substantially complete in accordance with the contract documents.  A copy of the final punch list is available for review at the Construction Services Department.

Recommendation
That the work performed by Willis A. Smith Construction, Inc. for the Venice High School - CTE Classrooms Renovations project be accepted as substantially complete as of 8/17/2007.

Attachment: BAIenc1-22-08VHS-CTE-ClsrmRenovSC.pdf

27. APPROVAL OF CONTRACTS WITH THE TWO (2) TOP-RANKED ENVIRONMENTAL CONSULTING FIRMS TO PROVIDE ENVIRONMENTAL CONSULTING SERVICES UNDER THE TERMS OF INDIVIDUAL NON-EXCLUSIVE 3-YEAR CONTINUING CONTRACTS

Description
The scope of work shall include, but not be limited to, [1] Inspection of various wetlands/surface water management sites: review each area's required success criteria & assist with establishing a rehabilitation plan and maintenance program; [2] Perform environmental monitoring for the determination of compensation success to include water levels and fixed point photographic documentation; [3] Perform maintenance events which include chemical treatment and/or manual removal of noxious, nuisance, non-native plant species; [4] Perform replanting as necessary to maintain correct levels of desirable plant species; [5] Insure that all sites be maintained in accordance with their respective permits & all applicable Federal, State & County laws and ordinances.  On 1/8/2008 (Item #36), the Board authorized negotiations with the two (2) top-ranked firms.  On 1/17/2008 the Director of Construction Services and two (2) members of the Professional Services Selection met with representatives of [1] Biological Research Associates, Inc. and [2] Vanasse, Hangen & Brustlin, Inc. and successfully negotiated individual contacts.  These contracts have been approved by the School Board attorney and are available for review at the Construction Services Department.  The total estimated cost for these services for the three (3)-year period is $500,000.00.  Funds for these services are available through individual capital project accounts.   

Recommendation
That the contracts with the two (2)  top-ranked firms to provide Environmental Consulting Services, under the terms of individual non-exclusive three (3)-year contracts, be approved as presented.

28. APPROVAL OF CONTRACT FOR ROOFING CONSULTING SERVICES FOR A PERIOD OF ONE (1) YEAR, EXTENDABLE FOR TWO (2) ADDITIONAL ONE-YEAR PERIODS, BY MUTUAL AGREEMENT OF THE PARTIES

Description
The scope of services shall include, but not be limited to, the following:  [1] Evaluation of existing roofing and waterproofing systems, including associated structural and thermal insulation elements; [2] Recommendations on prioritizing repairs or replacements; [3] Development of budgets; [4] Design and construction administration of roofing projects as assigned by School Board staff; [5] providing field inspection services as needed; and [6] performing annual roof inspections and maintaining the District's roof asset management program, utilizing Roofer/Builder.  These services shall be provided for a period of one (1) year, extendable for two (2) additional one-year periods, by mutual agreement of the parties.  On 12/11/2007 (Item #35), the Board authorized negotiations with the top-ranked firm.  On 1/17/2008, the Director of Construction Services and two (2) members of the Professional Services Selection met with a representative of ECS Florida, LLC to negotiate a contract for these services.  This contract has been approved by the School Board attorney and is available for review at the Construction Services Department.  The annual total estimated cost for these services is $325,000.00.  Funds for these services are available in the capital budget in individual project accounts and the district-wide reroofing account.

Recommendation
That the contract for Roofing Consulting Services for a period of one (1) year, extendable for two (2) additional one-year period by mutual agreement of the parties be approved as presented.

29. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES CHANGE ORDER(S)

Description

The Construction Services Change Order(s) have been summarized on the enclosure for ease of review.  These change order(s) collectively total an increase of $28,556.18, in contract amounts.

Recommendation
That the Construction Services Change Order(s) be approved and/or ratified as presented.

Attachment: BAIenc1-22-08CSD-CO.pdf

FINANCE

30. APPROVAL OF SUPERINTENDENT'S FINANCIAL STATEMENT FOR PERIOD ENDING OCTOBER 31, 2007

Description

The Superintendent’s Financial Statements for the month ending October 31, 2007, shows a negative General Fund unreserved fund balance.  This is due to property taxes not being received until approximately November.  While we expect the deficit to reverse next month, overall the fund balance will be lower than in the previous year because of the budgeted decrease in fund balance in the General fund due to State cuts.  The Food Service Fund revenues are down approximately 9% and expenses have decreased approximately 5% from the prior year.  School started almost two weeks later this year which means less student meals have been served year to date.   

Recommendation
That the Superintendent's Financial Statement for the period ending October 31, 2007, be approved as presented.

Attachment: October.pdf

JOB DESCRIPTIONS

31. APPROVAL TO REVISIONS TO SCHOOL BOARD POLICY 6.545, MILITARY LEAVE

Description

This change recognizes that in some cases employees called to active duty lose pay as a result of their unpaid leave of absence from the Board.  In those cases, the Board will make up the difference in pay for the duration of the deployment.   

 

 

Recommendation

That the Board approve to revisions to School Board Policy 6.545, Military Leave.

Attachment: Policy 6.545.pdf

SCHOOL BOARD RULES

32. APPROVAL OF CHANGES TO SCHOOL BOARD POLICY 6.92, HEALTH INSURANCE PREMIUMS

Description
Suggested revisions are needed to bring this policy into compliance with State Laws.      

Recommendation
That the Board approve the revisions to Policy 6.92, Health Insurance Premiums

Attachment: Policy 6.92.pdf

33. APPROVAL OF NEW SCHOOL BOARD POLICY 4.17, VETERAN'S DAY ACTIVITIES

Description

The purpose of this policy is to demonstrate the Board's commitment to our Nation's Veterans and provide direction to school-based administrators and staff relative to honoring those Veterans on Veterans' Day.

Recommendation
That the Board approve the new policy 4.17, Veterans' Day Activities.

Attachment: Policy 4.17.pdf

34. APPROVAL TO ADVERTISE NEW POLICY #4.18, ACADEMIC AND CAREER PLANNING

Description
This policy is necessary to keep us compliant with the new Florida statute and rules.      

Recommendation
That the Board approve to advertise new policy #4.18, Academic and Career Planning.

Attachment: Policy 4.18.pdf

Motions:
That the Board approve to advertise new policy #4.18, Academic and Career Planning.	-
Vote Results
Motion: Frank Kovach
Second: Caroline Zucker

Motion Minutes: 

Voice vote taken.

Kathy Kleinlein - Aye         Frank Kovach - Aye
Caroline Zucker - Aye        Carol Todd - Aye
Shirley Brown -Aye

Motion passes 5:0.

 

 

35. ANNOUNCEMENTS/COMMENTS

Description
N/A

Recommendation
N/A


Minutes: Board Member Frank Kovach wanted to follow up on a conversation that took place at the Convocation of Governments concerning the City of Sarasota and their lift station.  Mr. Kovach proposed that he would like Dr. Norris to meeting with the City Manager regarding the issues on both sides.  Issues have not come to the surface; come up with a Resolution that would satisfy everyone.  Board Chair Kathy Kleinlein stated she would like the County to be included in the meeting as the County at the COG offered the City the opportunity to look at other places that are already using lift stations and to locate the Lift Station # 7 at one of those locations.  The Board agreed that Dr. Norris should meet with the City Manager and County Administrator and try to explore options that are workable for everyone. 

Board Member Carol Todd stated that one of the largest filters the Board uses in their decision making is the safety and security of the students.

Board Vice-Chair Caroline Zucker announced that she was appointed to the Business and Economic Development Advisory Board for the City of North Port.

36. ADJOURNMENT

Description
N/A

Recommendation
N/A


Minutes: 

The Chair adjourned the Regular Board Meeting at 3:30 p.m.

We certify that the foregoing minutes are a true account of the regular Board meeting held on January 22, 2008, and approved at the regular Board meeting on February 5, 2008.